For sole traders

Books that keep up while you work

Photograph a receipt on site and FinBaze reads it, books it and matches it to your bank. When the quarter ends, your VAT return is ready to check and send to HMRC.

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14 days free, then from £35 a month + VAT.

Screwfix · 14/10/2026 · £84.00 incl. VAT

Receipt captured

Your bank feed

Payments matched and booked before you look

Connect your bank once. FinBaze matches each payment to its receipt or invoice and proposes the category and VAT rate, so most of the month is done when you open it.

  • Barclays, HSBC, Lloyds, NatWest, Monzo, Starling, Tide and around 100 more UK banks
  • Payments matched on amount, reference and who paid
  • Customer payments close their invoice on their own
How bank feeds work

The difference is who does the categorising

Most bookkeeping software gives you a place to sort transactions. FinBaze sorts them and lets you check.

The difference is who does the categorising
With FinBazeDoing it yourself
ReceiptsTake a photo. Supplier, amount and VAT are read and bookedKeep the paper, type it in, pick a category
Bills in your inboxForward them or connect your mailbox. They arrive on their ownDownload, upload, fill in the fields
Bank transactionsMatched to receipts and invoices as they come inCategorise each line by hand
Getting paidA card payment button on every invoice. Reminders go out for you (Grow)Chase by email and phone
VAT returnBuilt from your books. Check it and submit to HMRCAn evening every quarter adding it up
Your accountantWorks in the same books whenever they need toGets a folder of files at year end

What it costs

Less than an hour of your own rate

£35
a month + VAT. Basic, everything a sole trader needs
~80%
of your bookkeeping done automatically
~10 min
to connect your bank and get started

Work it out yourself. What does an evening of bookkeeping each month cost you in hours you can't bill? What does your accountant charge to tidy up before a VAT return? FinBaze does that work every day, not once a quarter.

Basic

£35

per month

  • 15 receipts and bills booked automatically each month
  • Bank feed matched as payments arrive
  • Invoices with a card payment button (your card provider's fees apply)
  • VAT returns submitted to HMRC under Making Tax Digital
  • Apps for iPhone and Android
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More than {{docs}} documents a month, or want late payers chased for you? Look at Grow

AI you can check

Nothing is final until you approve it

FinBaze proposes, you approve. Once you trust a supplier, switch it to automatic.

Proposal

Every booking arrives as a proposal, with the category and VAT rate filled in.

Reason

Each proposal shows why FinBaze booked it that way.

Your call

Correct one and FinBaze remembers it for that supplier.

Trust

Regular suppliers, like your phone contract, then book on their own. Every AI change is in the audit log.

See how accurate our AI is today
AI suggestion

~80% of your bookkeeping done automatically

  • Screwfix · £84.00 · Tools and equipment · VAT 20%Approve
  • Vodafone · £36.00 · Telephone · VAT 20%Approve
  • Shell · £62.40 · Motor expenses · VAT 20%Approve

Switch at the start of a VAT quarter

Start on the first day of your next VAT period. After that, your old software is only needed for the archive.

1

Create your account

Your name and trading name. Add your VAT number when you connect HMRC.

~2 min

2

Connect your bank

Authorise the feed in your own banking app. FinBaze sees transactions, never your login.

~5 min

3

Connect HMRC

Sign in with your Government Gateway details so FinBaze can see your VAT periods and submit returns.

~3 min

4

Send your first receipts

Photos from your camera roll or bills from your inbox. Watch them arrive booked.

~10 min

Questions sole traders ask us

Another question? Contact us

FinBaze keeps your records and submits your VAT returns. Your Self Assessment you file yourself or through your accountant, using the profit and loss that FinBaze has ready for the tax year. VAT returns use standard VAT accounting; if you're on the Flat Rate Scheme, your accountant prepares that return.

Your next VAT quarter, without the late evening

Try FinBaze free for 14 days. Connect your bank, photograph a receipt and watch it get booked.

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